Employer: University of Illinois – Chicago
Hiring Department: College of Nursing
Job Title: Program Advisor
Additional Information: https://uic.csod.com/ux/ats/careersite/1/home/requisition/10018?c=uic
Description:
The primary function of this position is to serve as Academic Advisor for undergraduate students for the Urbana Regional Program, UIC College of Nursing (CON); to serve as a primary student resource, admissions manager, and recruiter for the UIC College of Nursing, Urbana Regional Program.
Duties & Responsibilities:
- Advising: Advises Pre-Admission and Transfer Undergraduate Urbana Bachelor of Science in Nursing and Graduate Advanced Generalist Master of Science-Graduate Entry, Advanced Generalist Master of Science-Registered Nurse, Registered Nurse-Bachelor of Science, and Doctor of Nursing Practice students, and if needed current students including newly admitted undergraduates. Provides academic counseling. Directs student enrollment for each semester, including processing course permits, completing, and routing concurrent registration forms, and working with faculty on registration questions or issues. Facilitates course withdrawals, adds, drops, leave of absence, Upper Division Electives, course approvals, and other academic-related actions. Maintains updated advising guides and consults with faculty on advising. Coordinates activities related to international student issues. Maintains intent to graduate list. Manages academic file system. Facilitates student retention by assisting students to solve program/university-related issues, e.g., encumbrances, tuition issues, etc.; facilitation of campus resources for CON students (Office of Admissions and Records, Student Accounts, etc.); working with faculty/staff in the identification of appropriate services for students at all levels. Complete transcript audits for graduation.
- New Student Activity Coordination: Enters student data, conducts data analysis, and prepares student reports. Monitors and manages data within electronic systems. Oversees preparation of graduate and undergraduate new student files. Organizes and conducts graduate and undergraduate orientation sessions. Provides initial academic advice to newly admitted undergraduate students. Oversees initial immunization, background checks, and drug screens and ensures data are entered in the appropriate database. Enters initial program plan for undergraduates and graduate students into software. Answers questions about and locates advanced placement tests for new undergraduates.
- Admissions: Assist with the establishment and implementation of admission criteria and oversee the campus admission and application process, manage application materials. Oversee application processing for undergraduates and graduate students. Participates in CON Applicant review process. Ensures application mailings or distribution. Creates and maintains a current listing of admitted students.
- Recruiting: Maintains advising guides and transfer information for other schools and software/transferology. Works with potential applicants for pre-requisite completion via phone, email, meeting, and meets with drop-in inquiries. Conducts Information Sessions and How to Apply Sessions. Works with University of Illinois Urbana Champaign campus units to secure non-nursing prerequisite courses and maintains updated information regarding non-nursing course schedules for advisors. Processes course approvals for transfer courses. Manages Urbana campus activities related to recruitment activities and strategies and materials with UIC CON OAESS and seeks out and attends recruitment activities, college fairs, etc.
- Acts as point of contact with campus, agency and university departments, external colleges, and universities, and represents the senior administrator on various committees. Academic events and committees. Coordinates staff activities related to Career Fair, Open Houses, and other student-focused events. Support Student committees as an advisor for the Urban Health program. Manage student organization activities for other student groups. Serve on the Admissions and Academic Standards committees, and other committees as assigned. Participate in the planning of student pinning ceremonies and all college events. Provide support to faculty for instructional needs and provide support to the simulation center for ordering equipment and supplies, inventory, set-up, and scheduling. Provide office support including proctoring.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
- Bachelor's Degree*
*Bachelor degree, additional education, training and/or work experience in a distinct academic discipline or area of specialization may be designated by the Employer. Such designations must be directly linked to the specific position description and requirements.
Preferred Qualifications:
- Bachelor's Degree in Nursing
- Master's degree
